School Attendance Administrator
Location: Greenwich
Contract: Temporary, starting September
Daily Rate: £115.79 - £136.92
Hours: 8:00 AM - 4:00 PM (7 paid hours with 1 unpaid lunch hour)
Purpose of the Role
The School Attendance Administrator will play a crucial role in supporting the monitoring and improvement of student attendance and punctuality across the school, particularly for students in Years 7 to 11. Working as part of the attendance team, the postholder will provide effective administrative support to ensure accurate record-keeping, timely communication with families, and the implementation of attendance strategies.
Key Responsibilities
Attendance Monitoring and Administration
Ensure all registers are accurately completed and maintained throughout the school day.
Contact parents by 10:00 AM each day regarding missing attendance marks or unexplained absences.
Enter attendance and late marks into the school's management system (Bromcom preferred).
Track and monitor attendance trends for all students in Years 7 to 11, identifying and flagging persistent absence and punctuality issues.
Generate and distribute attendance and punctuality alerts to families as appropriate.
Produce weekly attendance reports and dashboards to support the Attendance Officer and senior leadership team.
Send weekly letters to parents of students with attendance below 95% (Fastrack List).
Team Collaboration and Communication
Attend regular attendance team meetings to review attendance data, discuss concerns, and plan interventions.
Liaise with parents, staff, and external agencies to promote positive attendance and punctuality.
Assist in organising and supporting school events such as parents' evenings, open evenings, and RGTSA events.
Provide cover support for the Cover Manager by coordinating daily teacher cover arrangements when necessary.
Records and Compliance
Maintain and update student attendance records and personal information.
Support compliance with safeguarding, health and safety, and equality policies.
Undertake professional development and training as required.
Person Specification
Essential Skills and Experience:
Previous experience in a school administrative role, ideally involving attendance monitoring.
Familiarity with Bromcom or similar Management Information Systems (MIS) preferred.
Excellent organisational skills with attention to detail.
Strong communication skills, confident in liaising with parents, students, and staff.
Ability to work both independently and as part of a team.
Proactive approach to problem-solving and managing competing priorities.
Commitment to safeguarding and promoting the welfare of children.
Desirable:
Experience supporting attendance interventions or working within a pastoral team.
Knowledge of statutory attendance procedures and education welfare practices.
Additional Information
The role will require attendance at key school events, including at least one parents' evening and the school's main open evening.
Enhanced DBS clearance is required prior to employment.
The postholder will be expected to adhere to all school policies, including safeguarding, health & safety, and equality and diversity.
